GATE CITY — The Scott County School Board held a joint meeting with the Board of Supervisors last week to provide an update on a performance contract project that would see new lighting and equipment installed at every county school.
Members of both boards said they felt the informational meeting was worthwhile, and integral to the success of the major undertaking.
“We informed them of our intention to move on to this next step, which involves the memorandum of understanding,” Scott County Schools Superintendent John Ferguson said. “When this started, we assured them that they would be informed of our progress, and that was the intent of this meeting that we had. We gave them an update on what we’re looking at in terms of costs with the upcoming technical audit, and it was basically for informational purposes for them.
“There was a mutual feeling that we need to get this resolved so we can move forward to the next phase of this project after the audit has been complete.”
Board of Supervisors Chairman Danny Mann said he appreciated the school system’s efforts to keep supervisors up to date on the project since the county will be ultimately responsible for backing the loans that will be needed to complete it.
“It’s mainly a school board issue,” Mann said. “They more or less just want us to look at it and be on board with it. ... They know this is a big deal for the county and they want us to know the details.”
The school board will hold a called meeting Tuesday evening to vote on a finalized memorandum of understanding (MOU) between it and ComfortSystems USA, the energy service company chosen to carry out the project.
“In terms of what we’re looking at in this MOU, we just want to get the legal aspect where it needs to be,” Ferguson said. “So, when we go from this step to the next step it will be a somewhat smoother transition because a lot of the wording from this will be in the contract itself.”
Once that memorandum has be finalized, ComfortSystems will take roughly 18 weeks to perform technical audits on all 14 county schools.
The audits will cost $.08 a square foot, which totals roughly $57,000. The initial proposal for the technical audit was $.10 per square foot, or just over $71,000.
“If we were to back out, we would be responsible for the $.08 per square foot,” Ferguson said. “But, if we continue on with this that amount will be rolled into the total cost of the project. In other words, unless we back out there’s no up-front money.”
A “back of the envelope audit” carried out by ComfortSystems earlier this year on Duffield Primary, Rye Cove Intermediate, Gate City Middle School and Gate City High School concluded it would cost approximately $1.9 million to install new lighting, windows, heating and cooling equipment and climate controls at those schools.
“That was a preliminary figure and it was looking at everything from top to bottom,” Ferguson said. “When we do get the final audit that’s when we’ll be able to pick and choose what we need.”
Ferguson said the project, which will ultimately cost several million dollars to complete, will be revenue neutral since it will be paid for by savings realized from improved energy efficiency.
“The first priority is going to be with the lighting and that is where we will be able to recoup, or save, in terms of the wattage being used,” Ferguson said. “Essentially that is what will pay off the remainder of the project, what we save in lighting.”
Although the performance contract is a large undertaking, Ferguson said he felt it was important for the future financial stability of the school system.
“Our equipment is not getting younger by any means,” Ferguson said. “The logical thing would be to invest in new equipment, rather than just keep putting money into equipment that we know is going to fail over time. In some cases, so many repairs have been done it’s not cost effective.”
In addition to saving the school system money on utilities and repairs, the improvements should also provide benefits in the classrooms, Ferguson said.
“But the main focus is our classrooms,” Ferguson said. “There will be better lighting and a more controlled climate not only for the students, but for the faculty and staff, too. We want to provide a learning environment that is going to be beneficial to both parties.”